Need to get rid of all the comments in your document? You can do so by using the regular Find and Replace feature of Word. To avoid this potential problem, apply the concepts in this tip. When you do a search and replace operation in Word, it is possible that you could inadvertently wipe out a bookmark or two. Preserving Bookmarks During Replace Operations Here's how you can use ordering in your search efforts to make your replacements easier than ever. The wildcard searching available in Word is very powerful. You can use Word's Find and Replace capabilities to effect the changes. When you are editing a document, you may need to modify where the author placed footnotes relative to surrounding punctuation. Moving Footnote References Using Find and Replace Here's a way you can let a macro do the work of making changes in any number of documents you may have. If you need to change information in dozens or even hundreds of documents, the task can seem insurmountable. Hate to take your hands off the keyboard? This tip explains how you can use the keyboard to work with the Find and Replace dialog box, without the need to use the mouse at all. Keyboard Control of the Find and Replace Dialog Box However, you may not want the tool to helpfully display the next match after each replacement is made. The Find and Replace tool is designed to help you find and replace information as quickly as possible. Word sort of allows you to do this, if you just modify how you do the search. You might want to search for the word in a way that the accented character is ignored. When writing in non-English languages, there can be many variations of accented characters that are used in a word. This tip explains how this tool can be used effectively to enhance your searching efforts. Using Word's Object Browser, it is very easy to move among different instances of what you want to search in your document. Here's a few ways you can find the text you need. What it doesn't do is make it easy to find text that doesn't use a particular font. Word makes it easy to find text that uses a particular font or font characteristics.
#Microsoft word find and replace hotkey how to
Here's how to do it correctly using the Find method. You might want to use a macro to search for specific text that is surrounded by quote marks within a document. Macros are created for all sorts of purposes in creating, editing, and processing documents. Got a table that contains rows you want to delete? Deleting one or two rows in a table is easy deleting a bunch of rows that meet certain criteria can be more difficult. Here's how to get to the root of what a character really is. Sometimes the characters that appear in a document can be hard to figure out, especially if the document came from someone else. This tip discusses all the ins and outs of working with text boxes when it comes to finding text within them. Need to search for information in a table? Word allows you to easily limit your search to an entire column or row, as described in this tip.įind and Replace can work great, but not necessarily for text within text boxes. Need to know how many times a particular word appears in a document? Here's a handy trick that will tell you the count, using a tool with which you are already familiar. What if you want to copy all those found items to a different document? Here are some techniques you can use. Word allows you to use its searching capabilities to easily find multiple items in a document. Need to find all the instances of a particular word and change the formatting of those instances? It's easy to do using the regular Find and Replace capabilities of the program. Here's how you can add a bunch of those breaks in one commonly used editing task.Ĭhanging the Formatting of All Instances of a Word Although originally designed for use with non-English languages, the break can be helpful in some situations. One of the special characters you can add in a document is the no-width optional break.
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